This policy covers various fields such as compliance with applicable laws and responsibilities to shareholders, etc.

Schedule of Authority (SOA)

Through the SOA published in July 2014, and subsequently revised on five occasions (in May of 2017, in January of 2018, in March 26th of 2019, July 2021 and Aug 2022), we are clarifying a range of decision-making rights within our organization.
Using Legatrix, an online legal tool, we have been promoting and undertaking surveillance activities for the purpose of having our compliance functions within the company operate correctly.

Organizational Structures & Standard Operating Procedures (SOP)

In order to improve the corporate reporting system, we review our organizational system every quarter.
Furthermore, each department has its own SOP to assure the maintenance of consistent product quality.

HR Policies

All company policies are uploaded in the intranet site of YOHT, made available to all employees for their reference round the clock. To enhance the awareness, E-Learning Modules on Mandatory Policies are developed and compliance of attendance is also ensure.

Usage of mobile devices

Policies covering both the usage and connection of mobile handsets and devices is also available in intranet site.

Whistleblower policy

Concerning the company’s whistleblower policy, in addition to it acting to protect employees from unethical business practices, we have put in place our “Vigil System” to provide for the reporting of real concerns and complaints.
Furthermore, regarding both the basic principles of the company’s business and the reporting of any habitual practices, such matters are processed using methods that are fair and unprejudiced as is regulated by the corporate laws of 2013 and company rules 177 (9) and (10) from 2014.
All the company’s policies are published on the intranet portal that acts as an in-house communications server, and through that channel all employees are made aware of their details.

Preventing sexual harassment

Our “Sexual Harassment Prevention Policy” is the result of considerable hard work on the part of ATC India Pvt. The aim of this Policy is to provide employees with a workplace that is free from sexual harassment, intimidation, and exploitation. The objectives outlined in the Policy are to protect all employees in the specified workplaces from the misery of sexual harassment, and provide assistance in cases where it has been experienced, as well as protecting employees from related problems.
In order to raise awareness among all of the company’s employees, sexual harassment prevention training is being implemented in individual workplaces in line with the Policy.
The company has established an Internal Complaints Committee which is responsible for the following matters:

• Investigating all formal complaints of sexual harassment.
• Implementing appropriate corrective measures in relation to reports of sexual harassment.
• Combating and preventing employment-related sexual harassment.

The company’s corporate values, which are outlined below, offer assurance that the proper approach will be adopted in all of our business activities:

“Fidelity”:

The company will maintain fairness in its dealings with all stakeholders, and it will always act in an appropriate manner.

“Responsibility to explain”:

The company recognizes the need for accountability in all of our actions, and in relation to all of our responsibilities.

The company’s Code of Conduct includes the following stipulations relating to discrimination and harassment:
The company shall maintain a workplace environment in which every employee is protected from discrimination or harassment based on race, gender, nationality, age, religious affiliation, sexual orientation, genetic information, sexual preferences, disability, or other aspect of the employee’s status or personal characteristics that is protected by law, and in which every employee is able to maximize their potential.

Quality, Environment, Health and Safety (QEHS) Policy

We at ATC Tires Pvt Ltd., involved in manufacturing of Commercial Tires, are responsible to create, implement, maintain and ensure Quality of our product, Health, Safety and Environment for our people and business. It is an integral part of our planning and decision making.
We are guided by the principles and are committed to,

To this end, we realize the following items:

• Protect the environment by effective utilization of resources and preventing pollution by Reduce, Reuse and Recycle methods, control of process emission by incorporating new technologies.
• Prevent injuries and ill health by elimination Occupational Health and Safety hazards through consultation and participation of employees.
• Promoting dialogue and exchanges with all the stakeholders on Quality, Health and Safety and Environmental performance through various forums.
• Conserving biological diversity in our business activities.
• Continually improve the integrated management system effectiveness and its performance.
• We shall make this policy available to the stakeholders.

Employee engagement has been focused to improve the standards of safety and health in the working environment.

A safety guide for has been prepared for employees and visitors who are entering the plant premises has been developed and distributed.

Social Security and Health Insurance

Our company provides employees with social assurance coverage and medical/injury insurance such as PF, ESIC, Gratuity, Group Medical and Group Personal Accident Insurance, etc.
As a senior level resource, we undertake to oversee and ensure occupational health and safety activities.

Collective bargaining wage agreement

Union Election has been completed, Discussion on finalizing the Demands is in progress, the Collective bargaining agreement – discussions are in process to finalize the demands from both sides on labour wages, efficiency, output, welfare matters and the conferring of bonuses.
On finalization, the collective bargaining agreement will be signed and it will be valid till 31st March 2026.

Celebration of festivals

The company celebrates events such as Independence Day (August 15th), Republic Day (January 26th), Safety Week (March 2023) and Ayudha Pooja (04th Oct 2022), etc.

On such days, all employees participate in celebrations, and through such events their teamwork is developed, and their motivation heightened.

Training

The year 2022, we could conduct 90% of the training program as per the Annual Calendar 2022,

• We planned and completed a training calendar (Full day training programs by internal / external faculty members) that involved 4 categories of programs
• EHS Skill Development – 6 Topics
• Functional Skill Development – 9 Topics
• Behaviour Development – 12 Topics
• Improvement Related – 3 Topics
• Total of 58 conducted out of 64 programs
• Apart from the above, we have conducted internal training programs for all staff and worksite employees on various subjects such as 7 Step problem solving method, Kaizen training, Steps of Autonomous maintenance (JH) implementation, TPM Facilitator Course, TPM Pillar Courses (all 8 pillars), Various Safety Programs, Shop floor sessions on JH to operators and technicians, Job safety analysis, Management system implementation, Quality Control Circle process, Process SOPs etc., on a regular basis.

The average hours of training conducted in 2022 amounted to 4.99 Worker-days per employee.

We undertake the following additional measures:

• Visiting employee home for all functions (marriages, etc)
• Visit of condolence to deceased employees.
• A staff canteen facility is provided for plant employees.
• Transportation (buses) is provided for all employees on all shifts.
• 5S audits are conducted each month.
  5S programs are carried out throughout the plant, with the plant itself divided into 31 specific zones.
• To enhance employee engagement in all activities, Small group activities were initiated through Quality Control Circle conventions (Internal conventions by TN Plant).
• Employees were participated and won different awards at state, national and international competitions through QCFI Chapters, ABK AOTS DOSAKAI etc.
• Every employee is encouraged to submit one kaizen per month per employee and being followed up for implementation.

All employees doing an exceptional jobs are being felicitated through SPOT Recognition and Monthly Kaizen programs.

Environmental data

• FY: January to December
• Greenhouse gas emissions for the overseas site were calculated based on the Greenhouse Gas Protocol Initiative.

In 2022,the following initiatives were undertaken.

• Reduction of Raw water consumption through efficient recycling of ETP water – 48,784 M³ of water recycled
• Reduction of LPG gas through utilization of Biogas – 352 kg of LPG saved
• Reduction of electrical consumption through Installation of 1 MW solar panel – 3,72,248 units and consumption of Renewable energy – 19,54,374 Units/Day saved
• 2500 Saplings planted inside the premises as a part of Greenery development

Code of conduct to regulate fair competition and trade

The tire business is a competitive industry. Nevertheless, at this company we are entirely committed to behaving in a manner that supports fair competition and business dealings.
All our employees are required to act ethically, and to communicate frankly and honestly. We act fairly in all our dealings with colleagues, managers, customers, suppliers, consultants, and government officials (both domestically and overseas).

Social contribution activities

The year 2022 has been energetically ideating and implementing CSR projects on its thematic areas of education, environment, rural development in Tirunelveli.
Under the School adoption program, we took the following efforts to improves the quality of learning in the 2 adopted schools:

• Constructed 10 classrooms & installed the desks and benches for children

• Built functional and secure sanitation structures like toilets, bathrooms

• Provided K-Yan digital learning devices, computers, sports equipment, and water units

• Developed and began implementation of ‘Model school plan’ for GMS Gangaikondan

Some mentionable achievements under this program are:

1. 18% y-o-y rise in enrolment number of the schools.
2. Also, a 9th Grade student from one of our adopted schools was among 20 students selected to participate in TN State-level Chess Olympiad as an Observer.

Hence, these broad areas of interventions like digital teaching devices, sports, water, sanitation and hygiene through this program were necessary and have been proved to be beneficial for the children and teachers as they indirectly impact the learning environment.

In the Village adoption program, we undertook the following steps to improve the village-level conditions:

• Reconstructed the primary schools at Aladipatty and Pappyapuram villages from its 7 classrooms, toilets, sports, 1 noon-meal hall, water units.
• Strengthened community water systems like well in Karayiruppu village.
• Tree plantation drives around village water-bodies in Aladipatty and Alangaraperi.
• Need assessment and scoping study undertaken to include more villages and schools in this program.

Similar steps are about to taken in many more villages for sustainable, holistic and inclusive development of the rural areas.
With the Rainwater harvesting project in its 2nd phase, there were the capacity-building activities for farmers, women self-help groups and other village members.

• 30 farmers from 3 villages were trained in managing water resources developed under 1st phase. Also, new agricultural techniques and technologies were shared with farmers to improve their farm production as well as productivity e.g., diversifying to fruit-crop.
• SHGs were guided on managing their financial institution and exploring economic opportunities for their growth.
• Additionally, other rainwater harvesting and storage structures were constructed like Loose rock check-dams, 15 recharge shafts, 3 farm-ponds, 20 silt-traps.

The billions of liters of rainwater harvested has shown some early results like rise in local water tables, improved soil health and micro-climate in the region. As the impact study begins, more clear data would come-out highlighting the project’s efficacy.
Minor-irrigation tanks project was initiated in the past year to revive and rejuvenate the historically important water storage structures. Under this project, 67 recharge shafts were installed in 20 MI-tanks. Along with that, community-mobilisation and capacity building, tree plantation and training on farm-allied activities were also undertaken.

With the Community healthcare centre near the SIPCOT premises in Tirunelveli, the following interventions were taken:

• Regular OPD service attended to 11,868 patients have visited health centre for consultation and care.
• Specialized services of Diabetologist & Gynaecologist began in November 2022 based upon the illness-trend and requirement in the region.
• Mobile medical unit (MMU) service was launched in December that caters to 50 villages around YOHT-plant site. This unit is a team of doctor, nurses and pharmacist that reaches out to about 2,000 patients every month.
• 2 Cancer awareness camps, 9 Community awareness camps

These remote villages now have doctors coming at their doorsteps which helps the elderly, children and especially the physically challenged persons.