This policy covers various fields such as compliance with applicable laws and responsibilities to shareholders, etc.

Schedule of Authority (SOA)

Through the SOA published in July 2014, and subsequently revised on three occasions (in May of 2017, in January of 2018, in March 26th of 2019 and July 2021), we are clarifying a range of decision-making rights within our organization.
Using Legatrix, an online legal tool, we have been promoting and undertaking surveillance activities for the purpose of having our compliance functions within the company operate correctly.

Organizational Structures & Standard Operating Procedures (SOP)

In order to improve the corporate reporting system, we review our organizational system every quarter.
Furthermore, each department has its own SOP to assure the maintenance of consistent product quality.

HR Policies

All company policies are uploaded in the intranet site of ATG, made available to all employees for their reference round the clock. To enhance the awareness, E-Learning Modules on Mandatory Policies are developed and compliance of attendance is also ensure.

Usage of mobile devices

Policies covering both the usage and connection of mobile handsets and devices is also available in intranet site.

Whistleblower policy

Concerning the company’s whistleblower policy, in addition to it acting to protect employees from unethical business practices, we have put in place our “Vigil System” to provide for the reporting of real concerns and complaints.
Furthermore, regarding both the basic principles of the company’s business and the reporting of any habitual practices, such matters are processed using methods that are fair and unprejudiced as is regulated by the corporate laws of 2013 and company rules 177 (9) and (10) from 2014.
All the company’s policies are published on the intranet portal that acts as an in-house communications server, and through that channel all employees are made aware of their details.

Preventing sexual harassment

Our “Sexual Harassment Prevention Policy” is the result of considerable hard work on the part of ATC India Pvt. The aim of this Policy is to provide employees with a workplace that is free from sexual harassment, intimidation, and exploitation. The objectives outlined in the Policy are to protect all employees in the specified workplaces from the misery of sexual harassment, and provide assistance in cases where it has been experienced, as well as protecting employees from related problems.
In order to raise awareness among all of the company’s employees, sexual harassment prevention training is being implemented in individual workplaces in line with the Policy.
The company has established an Internal Complaints Committee which is responsible for the following matters:

• Investigating all formal complaints of sexual harassment.
• Implementing appropriate corrective measures in relation to reports of sexual harassment.
• Combating and preventing employment-related sexual harassment.

The company’s corporate values, which are outlined below, offer assurance that the proper approach will be adopted in all of our business activities:

“Fidelity”:

The company will maintain fairness in its dealings with all stakeholders, and it will always act in an appropriate manner.

“Responsibility to explain”:

The company recognizes the need for accountability in all of our actions, and in relation to all of our responsibilities.

The company’s Code of Conduct includes the following stipulations relating to discrimination and harassment:
The company shall maintain a workplace environment in which every employee is protected from discrimination or harassment based on race, gender, nationality, age, religious affiliation, sexual orientation, genetic information, sexual preferences, disability, or other aspect of the employee’s status or personal characteristics that is protected by law, and in which every employee is able to maximize their potential.

Quality, Environment, Health and Safety (QEHS) Policy

We at ATC Tires Pvt Ltd., involved in manufacturing of Commercial Tires, are responsible to create, implement, maintain and ensure Quality of our product, Health, Safety and Environment for our people and business. It is an integral part of our planning and decision making.
We are guided by the principles and are committed to,

To this end, we realize the following items:

• Protect the environment by effective utilization of resources and preventing pollution by Reduce, Reuse and Recycle methods, control of process emission by incorporating new technologies.
• Prevent injuries and ill health by elimination Occupational Health and Safety hazards through consultation and participation of employees.
• Promoting dialogue and exchanges with all the stakeholders on Quality, Health and Safety and Environmental performance through various forums.
• Conserving biological diversity in our business activities.
• Continually improve the integrated management system effectiveness and its performance.
• We shall make this policy available to the stakeholders.

Employee engagement has been focused to improve the standards of safety and health in the working environment.

A safety guide for has been prepared for employees and visitors who are entering the plant premises has been developed and distributed.

Social Security and Health Insurance

Our company provides employees with social assurance coverage and medical/injury insurance such as PF, ESIC, Gratuity, Group Medical and Group Personal Accident Insurance, etc.
As a senior level resource, we undertake to oversee and ensure occupational health and safety activities.

Collective bargaining wage agreement

In October 2020, a collective bargaining agreement (12(3) - Tripartite) was signed with the Labour union. As a Long-Term Settlement, an agreement was concluded that covered the issues of labor wages, efficiency, output, welfare matters and the conferring of bonuses.
This agreement is valid for 3 years till 31st March 2023, the discussion for next settlement will be on 2023.

Celebration of festivals

The company celebrates events such as Independence Day (August 15), Republic Day (January 26), Safety Week (March 2021) and Ayudha Pooja (15th Oct 2021), etc.

On such days, all employees participate in celebrations, and through such events their teamwork is developed, and their motivation heightened.

Training

The year 2021, was also badly affected the Training Activities due to the restrictions imposed towards preventing the spread of COVID19 2nd Wave, most of the training programs have been cancelled to avoid gathering. However, we could execute a part of training programs planned in 2021,

• We planned and completed a training calendar (Full day training programs by internal / external faculty members) that involved 4 categories of programs
• EHS Skill Development – 7 Topics
• Functional Skill Development – 6 Topics
• Behaviour Development – 9 Topics
• Improvement Related – 3 Topics
• 12 out 40 planned programs have been completed, due to COVID19 Restrictions.
• Apart from the above, we have conducted internal training programs for all staff and worksite employees on various subjects such as 7 Step problem solving method, Kaizen training, Steps of Autonomous maintenance (JH) implementation, TPM Facilitator Course, TPM Pillar Courses (all 8 pillars), Various Safety Programs, Shop floor sessions on JH to operators and technicians, Job safety analysis, Management system implementation, Quality Control Circle process, Process SOPs etc., on a regular basis.

The average hours of training conducted in 2021 amounted to 3.59 Man-days per employee.

We undertake the following additional measures:

• Visiting employee home for all functions (marriages, etc)
• Visit of condolence to deceased employees.
• A staff canteen facility is provided for plant employees.
• Transportation (buses) is provided for all employees on all shifts.
• 5S audits are conducted each month.
  5S programs are carried out throughout the plant, with the plant itself divided into 31 specific zones.
• To enhance employee engagement in all activities, Small group activities were initiated through Quality Control Circle conventions (Internal conventions by TN Plant).
• Employees were participated and won different awards at state, national and international competitions through QCFI Chapters, ABK AOTS DOSAKAI etc.
• Every employee is encouraged to submit one kaizen per month per employee and being followed up for implementation.

All employees doing an exceptional jobs are being felicitated through SPOT Recognition and Monthly Kaizen programs.

Environmental data

• FY: January to December
• Greenhouse gas emissions for the overseas site were calculated based on the Greenhouse Gas Protocol Initiative.

In 2021,the following initiatives were undertaken.

• Reduction of Raw water consumption through efficient recycling of ETP water – 51694 M3 of water recycled
• Reduction of LPG gas through utilization of Biogas – 599 KG of LPG saved
• Reduction of power consumption through various Power saving projects – 5300 Units/Day saved

The events planned were cancelled due to restrictions during the COVID19 pandemic.

Code of conduct to regulate fair competition and trade

The tire business is a competitive industry. Nevertheless, at this company we are entirely committed to behaving in a manner that supports fair competition and business dealings.
All our employees are required to act ethically, and to communicate frankly and honestly. We act fairly in all our dealings with colleagues, managers, customers, suppliers, consultants, and government officials (both domestically and overseas).

Social contribution activities

We engage in the following activities:
The CSR projects taken up in the year 2020 towards enhancing the infrastructure of the schools to provide better education to the children’s. following two schools have been adopted for the period of 3 years.

1. Gangaikondan Government Higher Secondary School, Gangaikondan.
2. Chathram Puthukulam Government Middle School, Sankar Nagar.

10 classrooms, toilets, benches, RO water tank, sports equipment’s were installed at both the schools and were handed over to the school management for the children education development. Further engagement of learning teaching method have been initiated.
Due to Covid pandemic and need of hour, we have launched our Covid Care Center for treatment of asymptomatic patients for the period of 6 months. This center was 75 bedded, providing medicine and basic life support equipment’s and treated as Isolation center. This facility was for nearby industries and communities.
To support nearby communities 500 Ration & Hygiene kits were donated to families in nearby communities infected with Covid.
Donation of Rs 5, 50,000 was handed over to Tamil Nadu State Disaster Management Authority as support against Covid.